Outlining in Open Office
This document describes two custom templates for OpenOffice 2.0:
- A Default template with features such as page numbers, Outline Numbering and Header formats with more subtle variations
- An Outline template built from the Default template that further defines how Headers and Outline Numbering can work together.
The templates described below are packaged as a ZIP file: templates.zip, which contains the files default.ott and outline.ott. To use them, extract the files to a directory on your hard disk and configure the Open Office directory path for user templates.
Steps for Creating the Default Template
- In File/Templates/Organize, under Commands select Reset Default Template to Text Document. This reset has the effect of “starting from scratch.”
- Select File/New/Text Document as the starting point for the new template
- To set up page numbering in the footer of each page, select Insert/Footer/Default and Insert/Fields/Page Number; select Centered. Then select Format/Page and set bottom margin to 0.39" (leave other margins at default: 0.79")
- Change View to Web Layout
- In the Tools/Outline Numbering/Position tab:
- For All Levels (1-10), set Space to text: 0.20" and Minimum space numbering <-> text: 0.05"
The following steps modify the Header styles so that they are no longer a mishmash of unrelated fonts with extreme size variations, but instead an integrated set of styles with more subtle variations.
- In Styles and Formatting:
- Set up Header to be the same formatting as Default text
- Under Indents & Spacing select all 0’s, except set Spacing/Above Paragraph: 0.08"
- Under Font select Standard except change Typeface to Bold
- For Heading 1 through Heading 10, make sure under Organizer that Next Style: Text Body and Linked With: Heading are set (should be defaults); set Indents & Spacing/Indent Before Text: 0 and First Line: 0
- Set sizes under Font tab as follows: Heading 1: 120%; 2: 110%; 3: 110%; 4-10: 100%
- For Heading 1, set Indents & Spacing/Above Paragraph: 0.16"
- For Text Body, set Indents &Spacing/Above Paragraph: 0.08"
- Select File/Templates/Save to save as new template named Default
Steps for Creating the Outline Template
- Open the Default template for editing, then select File/Templates/Save with name Outline
- Close Default template and edit Outline template
- In Tools/Outline Numbering/Numbering tab:
- Set up Numbering for Levels 1-5 as "A. 1. a. 1) a)" respectively, and for Levels 6-10 as "None". Note that this numbering is arbitrary: you could start with upper case Roman numerals, for example.
The following steps set up Outline Numbering such that Heading levels 1-5 are hierarchically numbered and levels 6-10 are not numbered but are positioned such that level 6 serves as a note attached to level 1, level 7 as a note attached to level 2, and so on.
- In Tools/Outline Numbering/Position tab:
- For Levels 1-5, leave Space to text: 0.20" and Minimum space numbering <-> text: 0.05"
- For Levels 6-10, set the Space to text: 0 and Minimum space numbering <-> text: 0
- For Level 1, set Indent: 0.00"; for each subsequent level in Levels 2-5, increment Indent by 0.20"
- For Level 6, set Indent: 0.20"; for each subsequent level in Levels 7-10, increment Indent by 0.20"
The next steps insure that when the cursor is in a header and you press Enter, you will create an instance of another header with the same level. (When you press Tab, you will indent to the next header level.)
- In Styles and Formatting:
- Set up Header to be the same formatting as Default text (under Indents & Spacing, select all 0’s; under Font select Standard)
- Set up Heading 1 through Heading 10: under Organizer set Next Style: same as Heading name; set Link with: Text Body
- Create a skeleton outline consisting of each heading level, starting with a title line with Heading style, and then lines from Heading 1 to Heading 10 (for some reason OpenOffice requires this with Outline Numbering and Styles)
- Select File/Templates/Save to save as new template named Outline
Using the Navigator
- Press F5 to display the Navigator (or select from toolbar)
- In the Navigator toolbar, select Navigation (top row, 2nd icon) and choose Headings
- Toggle on the Content icon to display only the Headings
- The Navigator can be used to drag and drop or otherwise relocate entire sections of a document. (A section is defined as a header along with any and all default text that immediately follows it.)
- When the cursor is in a section (see above definition) you can press Ctrl-Up-Arrow to move it up one position in document order, and Ctrl-Down-Arrow to move it down.